Equativ
Equativ

Business Operations & Employee Experience Manager DACH & CEE

Job summary
Permanent contract
Berlin
Salary: Not specified
A few days at home
Skills & expertise
Attention to detail
Communication skills
Adaptability
Positive attitude
Outlook
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Equativ
Equativ

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Questions and answers about the job

The position

Job description

Join Equativ Berlin’s office, as Business Operations & Employee Experience Manager for Germany & CEE. Reporting directly to our Managing Director for Germany & CEE, you'll be a key player of our local operations, ensuring seamless business support and fostering a positive working environment. From assisting our MD with administrative tasks to managing office logistics and enhancing employee satisfaction, you will drive efficiency and engagement in a fast-paced environment.

Business Assistant

As a Business Assistant, you'll be crucial in providing comprehensive administrative support to the Managing Director (MD) and ensuring smooth office operations.

Administrative Support:

  • Manage the MD's calendar, emails, and assist with meeting coordination and travel arrangements.
  • Organize corporate events, including logistics, guest lists, and venue arrangements.
  • Prepare and edit business materials such as meeting prep documents, presentations, correspondences, and meeting minutes.
  • Act as a liaison between departments, external stakeholders, and clients.
  • Facilitate team communication by providing internal updates on business expectations and company policies to the DACH and CEE teams.
  • Manage and organize documents, including filing and retrieval of corporate records.

    • Office & People Management:

  • Serve as the main point of contact for the Berlin & Dusseldorf offices and oversee general office management, including supplies, IT equipment, and facilities.
  • Manage office finances and budgets, collaborating closely with local and global finance teams.
  • Coordinate vendor management and suppliers for facility-related projects, including IT and office management.
  • Ensure compliance with local health & safety regulations in coordination with the HR team.
  • Update employee data within internal tools (Bamboo, Lucca) and assist with employee onboarding & offboarding processes.
  • Organize local initiatives to boost team engagement, such as team-building activities and end-of-year celebrations.
  • Foster a positive office atmosphere and supportive culture.

    • Job Qualifications:

  • Ad Tech industry experience is a plus, but not required. Professional services experience preferred.
  • Fluent in German & English (knowledge of Polish is a plus).
  • Exceptional organizational skills and attention to detail.
  • Proactive mindset.
  • Excellent verbal and written communication skills with the ability to communicate clearly and efficiently.
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
  • Take ownership and use creativity to accomplish assigned tasks.
  • Ability to thrive in a high-pressure environment and adapt quickly to changing priorities.
  • Must be willing to work in the office 3 days per week.

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